Managing large-scale events requires precision, efficiency, and the right event management software. Without a streamlined system, organizers often face challenges such as late registrations, payment delays, and logistical difficulties.

For the Hanoi 10s Festival, one of Vietnam’s premier sports events, these issues became a recurring obstacle. Manual processes made registration cumbersome, last-minute dropouts complicated scheduling, and cash payments led to financial unpredictability.

To overcome these challenges, the event organizers turned to Breezing, a modern event management software designed to automate registration, payments, and ticketing.

The Pain Points Before Using Breezing

Before adopting event management software, the Hanoi 10s Festival relied on outdated, manual methods for handling registrations. These methods included:

• Google Forms for sign-ups – Lacked automation, requiring manual data entry.
• Bank transfers for payments – Caused delays and required constant follow-ups and verification.
• Manual tracking of participants – Resulted in confusion and administrative overload.

Major Challenges Faced by Organizers:

1. Unreliable Payment Collection

Without an upfront payment system, teams often registered but delayed payment, impacting cash flow. Many chose to pay in cash on the event day, which made it difficult for organizers to cover pre-event costs.

2. High Dropout Rate

Late withdrawals became a significant disruption, forcing last-minute schedule changes and creating uncertainty in event planning.

3. Excessive Administrative Burden

Event staff spent hours managing registrations, verifying payments, and confirming attendance, which reduced their ability to focus on improving the overall festival experience.

The Game-Changer: Breezing’s Event Management Software

Recognizing the need for a more efficient system, the Hanoi 10s Festival adopted Breezing, which completely automated their registration and payment processes.

“The whole process became incredibly smooth. Instead of manually tracking payments and confirmations, Breezing did everything for us – a total game-changer!”
– Johnny Harris, CEO of Đại Việt Rugby & Founder of Hanoi 10s Festival

How Breezing Solved Key Issues

• Instant Registration & Payments – Eliminated delays and secured upfront revenue.
• Automated Ticketing System – Allowed organizers to track attendance in real time.
• Smart Pricing Features – Enabled early-bird offers, VIP tickets, and custom event access.
• Live Dashboard – Provided instant insights on revenue, ticket sales, and attendance.

Explore Breezing’s powerful event solutions.

How Breezing Revolutionized Event Management for Hanoi 10s Festival

Results: The Impact of Breezing on Hanoi 10s Festival

After adopting Breezing’s event management software, the festival experienced significant improvements in operations and attendee engagement.

• Increased Early Registrations: The automated system encouraged early sign-ups with built-in payment verification, reducing last-minute dropouts.
• Improved Financial Stability: With pre-event payments secured digitally, the festival was able to manage expenses effectively and avoid cash flow issues.
• Reduced Administrative Workload: The organizers saved hours of manual work, allowing them to focus on delivering a high-quality event experience.

“We were told ticketed social sports competitions wouldn’t work. But with Breezing, we had over 150 people register and pay online with no hassle!”
– Johnny Harris

Why Breezing Stands Out as an Event Management Software

Unlike other tools, Breezing offers a fully integrated solution, making it ideal for:

• Sports events & tournaments – Seamlessly manage team registrations and entry fees.
• Corporate gatherings & conferences – Handle large-scale ticketing with real-time analytics.
• Festivals & community events – Offer customized ticket options, including VIP and early-bird pricing.
• Workshops & networking events – Simplify RSVP management and attendee engagement.

Final Thoughts: A Smarter Way to Manage Events

With Breezing’s event management software, Hanoi 10s Festival transformed a complicated, manual process into a seamless, automated system. Moving forward, the organizers expect:

• Even greater participation through mobile-friendly ticketing.
• Better analytics for future event planning.
• More automation to eliminate unnecessary admin work.

For event organizers looking to simplify registration, improve financial tracking, and enhance attendee experience, Breezing is the ultimate event management software.