The 13th Asian Academy of Prosthodontics Meeting (AAPD Asia 2024), held in Ho Chi Minh City, Vietnam, is a premier international gathering for dental professionals across Asia. Bringing together leading experts, researchers, and practitioners, the event’s goal was to foster collaboration and showcase advancements in prosthodontics. With over 1,500 attendees and a packed agenda of lectures, workshops, and networking sessions, AAPD Asia 2024 required a seamless operational framework to manage registrations and enhance the attendee experience. Partnering with Breezing.in, the event set a new benchmark in operational efficiency.

Challenges: Logistical and Operational

1. Efficient Check-In: Managing the large influx of participants during peak hours while avoiding delays.
2. On-Site Badge Printing: Ensuring accurate and quick badge printing for pre-registered attendees and walk-ins.
3. Data Collection: Gathering detailed insights on attendee demographics and session participation for post-event analysis.
4. Navigation Support: Providing attendees with clear directions to sessions, booths, and networking areas in a multi-venue setting.

Solution – Breezing.in deployed its state-of-the-art event management platform tailored to meet the specific needs of AAPD Asia 2024

1. Streamlined QR Code Check-In: Attendees received unique QR codes pre-event, enabling quick and hassle-free entry via multiple check-in stations.
2. Instant Badge Printing: High-speed badge printers integrated with Breezing.in’s system ensured on-the-spot badge generation for all attendees, including late registrants.
3. Centralized Data Dashboard: A real-time dashboard offered organizers detailed insights into registration metrics, session attendance, and engagement trends.
4. Interactive Event Navigation: An intuitive mobile guide helped attendees locate lecture halls, workshop rooms, and exhibitor booths, reducing confusion and improving overall satisfaction.

By integrating Breezing.in’s solutions, AAPD Asia 2024 achieved remarkable results:

• 50% Faster Check-In Process: The automated system ensured that even during peak hours, attendees experienced minimal waiting times.
• 100% Accuracy in Badge Printing: Eliminating manual errors, the system enabled a seamless flow from check-in to session participation.
• Enhanced Data Insights: Organizers could access comprehensive attendee profiles and engagement metrics, helping them refine future events.
• Improved Attendee Experience: Attendees reported a 30% increase in satisfaction, citing ease of navigation and smooth operations as key highlights.

In conclusion, AAPD Asia 2024 successfully leveraged Breezing.in’s innovative platform to overcome logistical hurdles and deliver a superior event experience. The collaboration demonstrated how technology can enhance both operational efficiency and attendee engagement in professional conferences.

About Breezing.in: Breezing.in empowers event organizers with cutting-edge tools to transform planning, execution, and post-event analysis. From summits to industry conferences, Breezing.in ensures every event is a success.

Transform Your Next Event & Discover how Breezing.in can elevate your event. Visit Breezing.in to learn more and request a demo.